Invitations for the online get-together
Create a free invitation for the online get-together online in 2 minutes: choose a template, personalise the content and send your guests a link via WhatsApp, Messenger or SMS. Guests open it on their phone — no installation, no account — and confirm attendance with one tap (RSVP). Free, with no guest limit and no hidden fees.
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Online meeting invitations — a practical guide
Editorial team digitalinvitations.online
The online meeting has become a fixture of British working and community life — a way to bring people together without anyone leaving their desk or their home. Whether it is a team catch-up, a committee meeting, a webinar or an AGM held over video, the format saves travel, time and cost, and it lets people join from wherever they happen to be. A clear invitation matters more than ever for an online meeting, because attendees need the joining link, the time and the agenda all in one reliable place.
The format depends on the purpose. A small working meeting of a handful of colleagues; a committee or board meeting with papers to read beforehand; a webinar or presentation with a speaker and a larger audience; or a community group's online AGM with voting. Numbers range from a few people to several hundred. In our experience the details that trip up an online meeting are the joining link going astray, the time being unclear across time zones, and people arriving without having seen the agenda — so it pays to put all three front and centre and to send any documents in good time.
A good invitation carries the name and purpose of the meeting, the date, the start time (with time zones if relevant), the expected duration, the platform and the joining link, and the agenda or a link to it. A note on anything to read or prepare beforehand, whether cameras are expected on, and a contact for technical questions all help. For a formal meeting, papers and any voting arrangements belong here too. A clean, professional template fits the occasion and signals that the meeting is properly organised.
The digital format is the obvious home for an online meeting. One link reaches everyone by email or the organisation's messaging system, the RSVP confirms who is attending, and the joining details, agenda and any documents sit together where nobody can lose them. You can update the link or the time in seconds, send a reminder before it starts, and spare yourself the chain of emails that usually surrounds a meeting.
Frequently asked questions
- How do I organise an online meeting?
- Set a clear agenda, choose a reliable video platform, and circulate the joining link and any documents in advance. Confirm a time that suits everyone, allowing for different time zones.
- When should I send online meeting invitations?
- A week or so ahead is usually enough, or sooner for a quick catch-up. An online RSVP helps you confirm who can attend before you finalise the agenda.
- Can I create an online meeting invitation for free?
- Yes, it's free to make and share one here, and invitees reply in a single tap. No account is needed to confirm.